Last updated 27 October 2023
Thank you for choosing to be part of our community at AUDITORIA.AI INC (“Company”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at [email protected].
Standard Contractual Clauses for Transfer of Personal Information from the European Union to the United States
Auditoria uses Standard Contractual Clauses to fulfill requirements for transfer of personal information from the European Union or European Economic Area (EEA) to the United States and for onward transfers to third parties.
Compliance with EU-U.S. Data Privacy Framework
In addition to using Standard Contractual Clauses, Auditoria complies with the EU-U.S. Data Privacy Framework and the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-US Data Privacy Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and the UK and Switzerland to the United States, respectively. Auditoria has certified to the Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles, the UK Extension to the EU-U.S. Data Privacy Framework Principles, and the Swiss-US Data Privacy Framework Principles.
If there is any conflict between the terms in this privacy statement and the EU-U.S. Data Privacy Framework Principles, the UK Extension to the EU-U.S. Data Privacy Framework Principles, and the Swiss-US Data Privacy Framework Principles, then the EU-U.S. Data Privacy Framework Principles, the UK Extension to the EU-U.S. Data Privacy Framework Principles, or the Swiss-US Data Privacy Framework Principles respectively shall govern.
To learn more about the EU-U.S. Data Privacy Framework program, the UK extension, and the Swiss-US Data Privacy Framework, and to view our certification, please visit www.dataprivacyframework.gov
Consent to Transfer, Processing and Storage of Personal Information
As Auditoria is a global organization, we may transfer your personal information to Auditoria in the United States of America, to any Auditoria subsidiary worldwide, or to third parties and business partners as described above that are located in various countries around the world. By using our websites and Solutions or providing any personal information to us, where applicable law permits, you consent to the collection, use, disclosure, sharing, retention, transfer, and processing of such information outside of your country of residence where data protection laws and regulations may be different.
Whenever we transfer your personal information out of the European Economic Area (“EEA”), we ensure a similar degree of protection is afforded to it by the use of specific contracts approved by the European Commission which provides the same protection to personal information as it has in Europe.
WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us.
For purposes of this Privacy Statement, “personal information” is defined as any information that can be used to identify an individual, and may include (but not limited to): name, address, email address, phone number, login information (account number, password), marketing preferences, or social media account information. If we link other data with your personal information, we will treat that linked data as personal information. We also collect personal information from trusted third-party sources and engage third parties to collect personal information to assist us.
Auditoria collects personal information for a variety of reasons, including, but not limited to:
- Providing customer service and support for Services
- Processing an order, including payment transactions
- Sending marketing communications
- Correcting and enhancing contact information Auditoria may have for you
- Creating an account on a website or within a Service
- Enabling the use of certain features of our Services
- Personalizing your view of Auditoria websites and/or Solution experience
- Managing and processing a job application or job transfer
- Managing calendaring, meetings, and related communications
- Providing you with a newsletter subscription
- For other legitimate purposes permitted by applicable law or to comply with a legal or mandatory obligation
- For providers of services such as website hosting, data analysis, payment processing, order fulfillment, information technology and related infrastructure provision, customer service, email delivery, auditing, and other services
- For channel partners or resellers if you inquire about our products or services typically fulfilled through channel partners or resellers. These channel partners or resellers may also use this information to inform you about third-party products or services that may be of interest
- For Subprocessors that process Auditoria information
Auditoria and the third parties with whom we engage may combine the information we collect from you over time and across our websites and Solutions with information obtained from other sources. This helps us improve its overall accuracy and completeness, and also helps us better tailor our interactions with you.
If you choose to provide Auditoria with a third party’s personal information (such as name, email, and phone number), you represent that you have the third party’s permission to do so and are responsible for such disclosure of that personal information. Examples include forwarding reference or marketing material or sending job referrals. Third parties may unsubscribe at any time from any future communication by emailing [email protected].
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products and features you use. The personal information we collect can include the following:
Publicly Available Personal Information
We collect first name, maiden name, last name, and nickname; business email; business phone number; and other similar data.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
Information automatically collected
In Short: Some information — such as IP address and/or browser and device characteristics — is collected automatically when you visit our websites and / or utilize our Services.
In some instances, Auditoria and the third parties with whom we engage, may automatically collect data through cookies, web logs, web beacons, and other similar applications. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
Like many businesses, we also collect information through cookies and similar technologies.
Online Identifiers. We collect devices; applications; tools and protocols, such as IP (Internet Protocol) addresses; cookie identifiers, or others such as the ones used for analytics and marketing; and other similar data.
Information collected from other sources
In Short: We may collect limited data from public databases, marketing partners, and other outside sources.
We may obtain information about you from other sources, such as public databases, joint marketing partners, as well as from other third parties. Examples of the information we receive from other sources include social media profile information; marketing leads and search results and links, including paid listings (such as sponsored links). We will inform you about the source of information and the type of information and the type of information we have collected about you within a reasonable period after obtaining the personal data, but at the latest within one month.
HOW DO WE USE YOUR INFORMATION
In Short: We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
- To send you marketing and promotional communications. We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes if this is in accordance with your marketing preferences. You can opt-out of our marketing emails at any time (see the “WHAT ARE YOUR PRIVACY RIGHTS” below).
- Deliver targeted advertising to you. We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
- To enable user-to-user communications. We may use your information in order to enable user-to-user communications with each user’s consent.
- To enforce our terms, conditions and policies for Business Purposes, Legal Reasons and Contractual.
- To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
- To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
- For other Business Purposes. We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Services, products, marketing and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.
WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.
We may process or share data based on the following legal basis:
Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
More specifically, we may need to process your data or share your personal information in the following situations:
- Vendors, Consultants and Other Third-Party Service Providers. We may share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include payment processing, data analysis, email delivery, hosting services, customer service, product improvements, marketing efforts, and for other legitimate purposes permitted by applicable law or otherwise with your consent. We may allow selected third parties to use tracking technology on the Services, which will enable them to collect data about how you interact with the Services over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content and better understand online activity. Unless described in this Policy, we do not share, sell, rent, or trade any of your information with third parties for their promotional purposes.
- Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
- Third-Party Advertisers. We may use third-party advertising companies to serve ads when you visit the Services. These companies may use information about your visits to our Website(s) and other websites that are contained in web cookies and other tracking technologies in order to provide advertisements about goods and services of interest to you
- Linked Websites. We may provide links to other third-party websites and services that are outside our control and not covered by this Privacy Statement. We encourage you to review the privacy statements posted on those websites (and all websites) you visit.
- Forums and Chat Rooms. If you participate in a discussion forum, local communities, or chat room on an Auditoria website or Auditoria sponsored event, you should be aware that the information you provide there (i.e. your public profile) may be made broadly available to others, and could be used to contact you, send you unsolicited messages, or for purposes neither Auditoria, nor you, have control over. Also, please recognize that individual forums and chat rooms may have additional rules and conditions. Auditoria is not responsible for the personal information or any other information you choose to submit in these forums.
To request removal of your personal information from our blog, community forum, etc., please submit a request via [email protected]. In certain circumstances, we may not be able to remove your personal information.
SECURITY OF YOUR PERSONAL INFORMATION
We intend to protect the personal information entrusted to us and treat it securely in accordance with this Privacy Statement. Auditoria implements physical, administrative, and technical safeguards designed to protect your personal information from unauthorized access, use, or disclosure. We regularly have external parties review and attest to our security, privacy, and risk management postures. We contractually require that our suppliers protect such information from unauthorized access, use, and disclosure. Notwithstanding the measures Auditoria takes to protect your personal information, it does not guarantee the security of any personal information you provide to us or third parties.
HOW LONG DO WE KEEP YOUR INFORMATION?
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
DO WE COLLECT INFORMATION FROM MINORS?
In Short: We do not knowingly collect data from or market to children under 18 years of age.
We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data that we have collected from children under age 18, please contact us at [email protected]
WHAT ARE YOUR PRIVACY RIGHTS?
In Short: You may review, change, or terminate your account at any time.
You can exercise your rights of access and request corrections, suppression, or deactivations with applicable data protection laws. If you need additional assistance, or help accessing, correcting, suppressing, or deleting your personal information, please submit a request by emailing [email protected]
If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details
We make good faith efforts to honor reasonable requests to access, correct, suppress, or delete your data. We will respond to your request within 45 days or as otherwise mandated by applicable data protection laws. If we are unable to honor your good faith request, we will provide you with an explanation. Under certain circumstances, you have rights under applicable data protection laws in relation to the access, correction, suppression, or deletion of your personal information. Should you wish to exercise those rights, or have any further questions or comments about your privacy rights, please email us at [email protected].
Please note that we may need to request specific information from you to confirm your identity and right to access your personal information. This is a security measure to ensure personal information is not disclosed to any person or third party who does not have a right to receive it. To efficiently process your request, we may contact you for further information. With your permission, we may also share your personal information with Auditoria business partners or vendors and, they may send you information about products or services that may be of interest to you. To opt-out of receiving information from third parties for their marketing purposes, please submit a request to [email protected]
If you would at any time like to review or change the information in your account or terminate your account, you can:
- Contact us using the contact information provided above.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. To opt-out of interest-based advertising by advertisers on our Services visit https://www.aboutads.info/choices/
Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. To otherwise opt-out, you may:
- Note your preferences when you register an account with the site.
- Contact us using the contact information provided.
- Access your account settings and update preferences.
CONTROLS FOR DO-NOT-TRACK FEATURES
DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from our systems.
What is the possibility of an individual invoking binding arbitration?
Auditoria’s employment offer letters contain binding arbitration provisions for U.S. employees only (for any disputes, claims, or causes of action, in law or equity, arising from or relating to the enforcement, breach, performance, or interpretation of the offer, their employment with the Company, or the termination of their employment). Employees outside the U.S. may be subject to other binding resolution processes.
Independent Recourse Mechanism for Complaints regarding the EU-U.S. Data Privacy Framework Principles, the UK Extension to the EU-U.S. Data Privacy Framework Principles, and the Swiss-US Data Privacy Framework Principles
In compliance with the EU-U.S. Data Privacy Framework Principles, the UK Extension to the EU-U.S. Data Privacy Framework Principles, and the Swiss-US Data Privacy Framework Principles, Auditoria commits to resolve complaints about our collection or use of your personal information. EU, UK, and Swiss individuals with inquiries or complaints regarding our Data Privacy Framework policy should first contact Auditoria at: [email protected]
Auditoria has further committed to cooperate with the panel established by the EU data protection authorities (DPAs) with regard to unresolved Data Privacy Framework complaints concerning human resources data and non-human resources data transferred from the EU.
Auditoria has committed to cooperate with the UK ICO with regard to unresolved Data Privacy Framework complaints concerning human resources data and non-human resources data transferred from the UK.
Auditoria has committed to cooperate with the panel established by the Swiss Federal Data Protection and Information Commissioner with regard to unresolved Data Privacy Framework complaints concerning human resources data and non-human resources data transferred from Switzerland.
Subject to Investigatory and Regulatory Powers of the FTC
Auditoria is subject to the investigatory and enforcement powers of the United States Federal Trade Commission (FTC).
Liability for onward transfers to third parties
Auditoria has liability for onward transfers to third parties unless we can prove we were not a party to the events giving rise to the damages.
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please visit: https://www.auditoria.ai/contact-us/. We will respond to your request within 45 days.
DO WE MAKE UPDATES TO THIS POLICY?
In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
HOW CAN YOU CONTACT US ABOUT THIS POLICY?
If you have questions or comments about this policy, you may contact us by email at [email protected], or by post to:
C/O Nick Ezzo
3031 Tisch Way
110 Plaza West San Jose, CA 95128